Legal Advisor

JOB OVERVIEW

The Legal Advisor is responsible for managing branch-level governmental documentation, facilitating vehicle ownership transfers and registration, coordinating with authorized traffic police brokers, and supporting legal and regulatory compliance for distribution operations in Iraq.

The role ensures that all vehicle sales-related governmental procedures, including ownership transfers, vehicle registration, license plate issuance, and vehicle manifest submissions, are completed accurately, efficiently, and in accordance with applicable Iraqi laws, regulations, and official procedures.

The Legal Advisor serves as the primary liaison between operations and relevant governmental authorities, including traffic police departments, vehicle registration offices, customs authorities, and other administrative bodies. The position also coordinates with authorized external brokers and service providers to facilitate timely vehicle registration and customer vehicle delivery.

In addition, the Legal Advisor provides legal and compliance support to the General Manager on routine operational matters, identifies potential legal and regulatory risks, and escalates complex legal matters to Mobility Legal for review and guidance.

The position reports operationally to the Brand General Manager and functionally to Mobility Legal, ensuring alignment between local business requirements, corporate legal standards, and applicable Iraqi legislation.

KEY RESPONSIBILITIES

Governmental Document Management & Compliance:

• Manage and oversee all branch-level governmental documents, permits, licenses, and official correspondence required for the branch's operations and all vehicle sales transactions.

• Ensure all documentation prepared and submitted to government authorities (e.g., traffic police, registration offices, customs) is accurate, complete, and fully compliant with relevant local Iraqi laws and regulations.

• Maintain comprehensive and organized records of all governmental correspondence, filings, and official approvals.

Car Ownership Transfer & Vehicle Registration:

• Lead and manage the entire process of changing car ownership from the company's name to the customer's name, ensuring all legal and administrative requirements are diligently met.

• Coordinate closely and proactively with traffic police brokers who are responsible for surrendering car manifests and officially registering vehicles under customer names.

• Prepare, review, and submit all necessary paperwork for vehicle registration, license plate issuance, and transfer of ownership in a timely manner.

• Follow up diligently with relevant authorities and brokers to expedite processing and resolve any delays or issues that may arise.

Local Authority Liaison (PRO Function):

• Act as the primary liaison between the branch and relevant local governmental departments and agencies, including traffic police, customs offices, vehicle registration offices, and other administrative bodies.

• Build and maintain strong, positive working relationships with key contacts within these governmental entities and with associated specialized brokers.

Lease Acquisition & Negotiation Support

• Identify legal and regulatory requirements applicable to new lease transactions.

• Conduct preliminary legal review of proposed premises and supporting ownership documents.

• Verify landlord ownership rights and authority to lease the premises.

• Review title deeds, ownership certificates, powers of attorney, commercial registration documents, and other supporting documents.

• Ensure lease documentation is consistent with company standards and approved templates.

• Manage lease registration procedures before relevant governmental authorities including coordination with notary office, municipal authorities& Tax authorities and any other relevant authority.

Reporting & Issue Resolution:

Proactively identify and resolve potential issues that may delay vehicle delivery or hinder branch operations due to governmental documentation or registration processes.

Reporting Structure based on Task Category:

• For all HR & Admin-related tasks requiring governmental liaison or legal documentation (e.g., employee-related permits, local labor office dealings, branch-level HR/Admin compliance matters, employee visa processes), reporting is directly to the Branch HR & Admin Senior Specialist.

• For all other duties, including customer paperwork, governmental processes related to vehicle sales/ownership/registration, and general branch legal/compliance support, reporting is directly to the Branch Manager.

Advisory (Basic Legal/Compliance):

• Provide basic advisory support to the Branch Manager on local legal and regulatory requirements pertaining to vehicle sales, ownership, and branch operational compliance.

• Stay continuously updated on changes in relevant laws, regulations, and official procedures to ensure ongoing compliance.

SKILLS AND COMPETENCIES

• Bachelor’s degree in law.

• Minimum of 3-5 years of experience in a PRO (Public Relations Officer)/ legal assistant/ government relations /or vehicle registration

• Fluency in Kurdish, Arabic & Very Good command of English, both written and spoken.

• Strong knowledge of Iraqi laws and regulations, particularly those relating to vehicle ownership transfer, vehicle registration, traffic police procedures, and general governmental documentation.

• Proven ability to liaise effectively with government officials, build and maintain professional relationships, and navigate government procedures efficiently.

• Meticulous attention to detail and accuracy in preparing, reviewing, submitting, and maintaining legal and government-related documentation.

• Strong analytical and problem-solving skills, with the ability to resolve complex documentation, vehicle registration, and regulatory compliance issues

• High levels of integrity, honesty, transparency, and ethical conduct when dealing with government authorities, external partners, and service providers.

• Results-oriented approach, with the ability to expedite registration procedures, follow up on pending documentation, and support timely vehicle delivery.

• Strong understanding of local customs, business etiquette, and government engagement practices in Iraq, including coordination with relevant authorities and specialized brokers.

Benefits

• Annual Leave

• Sick Leave

• Continuous Learning

• Health Insurance

• Career Development

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